Secretary (OA)

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/11/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Typing Proficiency: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. -AND- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receiving phone calls and determining the nature of the call; maintaining a calendar of events; making appointments; making travel arrangements; preparing meeting agendas; timekeeping; notetaking during meetings and recording minutes. Physical Requirements: The work is sedentary. There may be occasional carrying of light objects, such as files, papers, and books. No special physical qualifications are required except ability to reach or stoop to lift or obtain files and to be able to communicate effectively with a wide variety of people. There may be need for extended hours on occasion due to emergency situations or emergency operations. The work is performed in an office setting; however, angry/upset patients and their family members may present a confrontational situation on occasion. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Primary Duties and Responsibilities are the follow but not limited too: Serves as the first point of contact for visitors and telephone inquiries, determining nature and urgency of calls/visits, and routing or documenting as appropriate. Manages and prioritizes supervisor's calendar, independently scheduling appointments, meetings, and travel arrangements; notifies supervisor of upcoming engagements and provides relevant background information. Independently accepts or declines appointments on behalf of the supervisor; arranges for appropriate delegation of responsibilities to subordinate staff as needed. Coordinates and manages meeting logistics, including scheduling, preparing agendas, tracking attendance, preparing minutes, and ensuring appropriate follow-up actions. Oversees the scheduling and coordination of appointments, conference rooms, and audio/video conferences; manages general office operations to ensure efficiency. Coordinates domestic and international travel for leadership and staff: prepares itineraries, confirms reservations, and processes travel vouchers in a timely manner. Prepares, reviews, and controls incoming and outgoing correspondence, including memos, reports, and official documents for the Chief of Operative Care. Manages office supplies and equipment: monitors inventory, processes requests and orders, maintains proper documentation, and serves as liaison for office work orders. Serves as coordinator for the credentialing process for all operative care providers; acts as PIV sponsor for the service. Conducts and manages biannual Ongoing Professional Practice Evaluations (OPPE) and Focused Professional Practice Evaluations (FPPE) for all providers, including Moderate Sedation Providers. Plans, tracks, and documents staff mandatory education and training requirements in the Talent Management System (TMS), ensuring data accuracy and timely reporting. Serves as primary timekeeper for the service, overseeing time and attendance for multiple sections and T&Ls, maintaining leave records, auditing timecards, and supporting personnel actions. Conducts quarterly and bi-pay period audits of part-time physician timecards, policies, and supporting clinical documentation from CPRS to ensure compliance. Pulls, reviews, and distributes reports from VistA (e.g., CUSS reports, unsigned operative reports, discharge summaries, and encounter reports) to support departmental operations and compliance. Work Schedule: Monday - Friday, 7:30 am-4:00 pm Compressed/Flexible: Not Authorized. Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD08360-O Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Authorized. Permanent Change of Station (PCS): Not Authorized. PCS Appraised Value Offer (AVO): Not Authorized.